Terms and Conditions – Candidates

Terms and Conditions - Candidates

  1. Definitions and Interpretation
    • In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:

 

“HSW” means Hire STEM Women
“Candidate” means any person using the Services for the purposes of finding employment;
“Client” means any person, firm or company including any associates or subsidiaries to whom the Candidate may be introduced;
“Personal Data” means data relating to a living individual (in this case the Candidate) that enables them to be identified and includes, but is not limited to, the Candidate’s name, address, telephone number and email address;
“Services” means the employment agency services provided by Hire STEM Women to the Candidate as set out in these Terms and Conditions.

 

  • Unless the context otherwise requires, each reference in these Terms and Conditions to:
    • “writing”, and any cognate expression, includes a reference to any communication effected by electronic or facsimile transmission or similar means;
    • a statute or a provision of a statute is a reference to that statute or provision as amended or re-enacted at the relevant time;
    • “these Terms and Conditions” is a reference to these Terms and Conditions and each of the Schedules as amended or supplemented at the relevant time;
    • a Schedule is a schedule to these Terms and Conditions; and
    • a Clause or paragraph is a reference to a Clause of these Terms and Conditions (other than the Schedules) or a paragraph of the relevant Schedule; and
    • a “Party” or the “Parties” refer to the parties to these Terms and Conditions.
  • The headings used in these Terms and Conditions are for convenience only and shall have no effect upon the interpretation of these Terms and Conditions.
  • Words imparting the singular number shall include the plural and vice versa.

 

  1. The Contract
    • Any and all business entered into by Hire STEM Women is subject to these Terms and Conditions and in the event of any conflict with any other Terms and Conditions these terms shall prevail unless agreed otherwise in writing by a Director of Hire STEM Women.
    • The Candidate shall be deemed to have accepted and agreed to be bound by these Terms and Conditions upon either their submission of any information or data to Hire STEM Women; or their making an application to a Client, whichever occurs first.
    • Hire STEM Women may update these Terms and Conditions from time to time for legal or regulatory reasons. Hire STEM Women will make reasonable efforts to notify Clients and Candidates of any changes.
    • These Terms and Conditions supersede all previous terms of business.

 

  1. The Services
    • The Candidate shall have the facility to browse vacancy advertisements and apply for any vacancies that it so chooses.
    • Hire STEM Women shall provide its services to the Candidate as an employment agency at no cost to the Candidate.
    • [Hire STEM Women shall inform the Candidate of any and all vacancies for which the Candidate is suitable and which meet the Candidate’s requirements.]
    • [Whilst Hire STEM Women shall use its best and reasonable endeavours to inform the Candidate of any and all vacancies that meet the Candidate’s requirements, it does not warrant and provides no guarantee that any such vacancies will be available or that the Candidate shall be informed of available vacancies.]
    • Whilst Hire STEM Women requires its Clients to ensure that all information provided to it is complete, accurate and up-to-date, Hire STEM Women does not provide any warranty or guarantee of any kind that the vacancy advertisements and other information made available to the Candidate are complete, accurate and up-to-date.
    • Once a prospective Seeker has registered and created their profile on HSW, they will be able to connect with employers and employers will then have the opportunity to engage with them. The prospective Seeker agrees not to attempt to circumvent our site and service by independently attempting to communicate with an employer that contacted or communicated with him or her on our site or service.

 

  1. [Vacancy Notifications]
    • [If the Candidate has chosen to receive email updates of vacancies that are relevant to them from Hire STEM Women, the provisions of this Clause 4 shall apply.
    • Emails shall be sent to the Candidate regularly and shall contain listings of vacancies submitted to Hire STEM Women.
    • Hire STEM Women shall be under no obligation to send such emails and cannot make any guarantee with regard to the number of vacancies featured in each email.

 

 

  1. Candidate Information
    • In order to use the Services, the Candidate shall be required to provide details which shall include, but not be limited to, those regarding their contact information, qualifications, training, experience, employment history and references. Hire STEM Women requires such details in order to match the Candidate with the appropriate Clients and vacancies.
    • The Candidate must ensure that all information submitted to Hire STEM Women is, to the best of their knowledge, true, accurate, complete and up-to-date.
    • In the event that the information submitted to Hire STEM Women becomes incorrect, inaccurate, incomplete or out-of-date, the Candidate must submit appropriately revised information to Hire STEM Women as soon as is reasonably possible.
    • Where any of the information submitted to Hire STEM Women contains details which may be used to identify a third party (including, but not limited to, referees), the Candidate must obtain the permission of that party to supply their details to Hire STEM Women prior to submitting the information.
  2. Applications
    • When applying for a vacancy, the Candidate must ensure that they:
      • have read the complete details of the vacancy;
      • understand the requirements of the vacancy;
      • meet the requirements of the vacancy;
      • possess any requisite qualifications required by the vacancy; and
      • have obtained or applied for any relevant permits or authorisations.
    • When completing forms or any other application documents the Candidate shall ensure that the details included on the form are to the best of their knowledge, true, accurate, complete and up-to-date.
    • In the event that the information submitted to a Client becomes incorrect, inaccurate, incomplete or out-of-date, the Candidate must submit appropriately revised information to the Client as soon as is reasonably possible.
    • Where any of the information submitted to a Client contains details which may be used to identify a third party (including, but not limited to, referees), the Candidate must obtain the permission of that party to supply their details to the Client prior to submitting the information.
    • Hire STEM Women shall forward the Candidate’s details to Client’s for the purpose of the relevant vacancy only. In the event that the Candidate wishes to apply for multiple vacancies to the same Client, they must submit separate applications for each vacancy.
    • Hire STEM Women reserves the right and the discretion to decline to forward applications to its Clients if it considers them to be in breach of these Terms and Conditions.

 

 

  1. Data Protection
    • Hire STEM Women will collect certain Personal Data and other information from the Candidate which is required for the provision of the Services. Such Personal Data is collected, held and processed by Hire STEM Women for the following purposes:
      • Providing information regarding vacancies and other relevant information to the Candidate;
      • Matching relevant Candidates and vacancies; [and]
      • Monitoring and improving its services.
    • Hire STEM Women is a data controller under the Data Protection Act 1998 and as such is registered with the Information Commissioner’s Office.
    • Subject to sub-Clause 7.4, Hire STEM Women shall not share any Personal Data with any third parties without the consent of the Candidate.
    • Hire STEM Women may share Personal Data with the following parties without the prior consent of the Candidate:
      • Another business which merges with or acquires Hire STEM Women;
      • Regulatory bodies or law enforcement authorities; and
      • Any professional advisors, contractors or sub-contractors that Hire STEM Women may appoint from time to time.
    • Any third parties in receipt of Personal Data under sub-Clause 7.4 shall be subject to the provisions of the Data Protection Act 1998.
    • Hire STEM Women makes no warranty or representation that any Client or Employer will keep confidential any of the Candidate’s information or data provided to that Client or Employer.

Please read our PRIVACY POLICY to find out further information on how we use your data and what rights you have under the GDPR regulation.

  1. Liability
    • Hire STEM Women shall not be liable for any of the following:
      • The loss of any data, CV’s or other materials submitted by the Candidate;
      • Any errors or inaccuracies present in the information presented to Candidates including, but not limited to, vacancy advertisements;
      • The failure of the Candidate to secure employment with any of its Clients whether caused by the negligence of Hire STEM Women, its employees or agents, or any other cause;
      • Any loss or damage of any kind, howsoever caused arising out of the negligence, misconduct, dishonesty, breach of faith or breach of contract on the part of any Client; and
      • Any loss or damage of any kind, howsoever caused arising out of any material submitted to Hire STEM Women by the candidate.
    • If Hire STEM Women is in breach of these Terms and Conditions, we will only be responsible for any losses to the extent that they are a foreseeable consequence to both of us. Our liability shall not in any event include business losses such as lost data, lost profits or business interruption.
    • Nothing in these Terms and Conditions shall exclude or otherwise restrict Hire STEM Women’s liability for death or personal injury arising out of its own negligence.
  2. Indemnity

The Candidate shall indemnify Hire STEM Women against any costs, liability, damages, loss, claims or proceedings which may arise out of its use of the Services; its submission of any information set out in these Terms and Conditions or any other information; any applications it may submit to any Client; or any breach of any part of these Terms and Conditions.

  1. Force Majeure

Neither Party to these Terms and Conditions shall be liable for any failure or delay in performing their obligations where such failure or delay results from any cause that is beyond the reasonable control of that Party. Such causes include, but are not limited to: power failure, Internet Service Provider failure, industrial action, civil unrest, fire, flood, storms, earthquakes, acts of terrorism, acts of war, governmental action or any other event that is beyond the control of the Party in question.

  1. Notices
    • All notices under these Terms and Conditions shall be in writing and be deemed duly given if signed by, or on behalf of, a duly authorised officer of Hire STEM Women or by the Candidate.
    • Notices shall be deemed to have been duly given:
      • when delivered, if delivered by courier or other messenger (including registered mail) during the normal business hours of the recipient; or
      • when sent, if transmitted by facsimile or e-mail and a successful transmission report or return receipt is generated; or
      • on the fifth business day following mailing, if mailed by national ordinary mail, postage prepaid; or
      • on the tenth business day following mailing, if mailed by airmail, postage prepaid.
    • All notices under this Agreement shall be addressed to the most recent address, e-mail address, or facsimile number notified to the other Party.

 

  1. Relationship of Parties

Nothing in these Terms and Conditions shall create, or be deemed to create, a partnership, the relationship of principal and agent, or of employer and employee between Hire STEM Women and the Candidate.

 

  1. Third Parties

Nothing in these Terms and Conditions shall be enforceable under the Contracts (Rights of Third Parties) Act 1999 by any party that is not a party to these Terms and Conditions.

 

  1. Severance

In the event that one or more of the provisions of these Terms and Conditions is found to be unlawful, invalid or otherwise unenforceable, that / those provisions shall be deemed severed from the remainder of these Terms and Conditions. The remainder of these Terms and Conditions shall be valid and enforceable.

 

  1. Modification
    • Hire STEM Women may modify these Terms and Conditions at any time. In the event that modifications are made, details of them will be published forthwith Hire STEM Womens website at https://www.hirestemwomen.co.uk. Candidates will also receive an email detailing the modifications.
    • If the Candidate does not agree to be bound by any modified terms and conditions Hire STEM Women may introduce, they should immediately cease using the Services upon publication of those terms and conditions.
  2. Law and Jurisdiction
    • These Terms and Conditions (including any non-contractual matters and obligations arising therefrom or associated therewith) shall be governed by, and construed in accordance with, the laws of England and Wales.
    • Any dispute, controversy, proceedings or claim between the Parties relating to these Terms and Conditions (including any non-contractual matters and obligations arising therefrom or associated therewith) shall fall within the jurisdiction of the courts of England and Wales.
  3. Graduate, Undergraduate,Students & Professionals

17.1     You are of legal age to form a binding contract with HSW and if you are at school you have to have your parents or guardian’s permission by confirming the terms and conditions at the registration sign up process.

  • You are responsible for all activities that occur under your account. If you provide any content that is untrue inaccurate, not current or incomplete or HSW has reasonable grounds to suspect that such content is untrue, inaccurate, not current or incomplete, HSW has the right to suspend or terminate your account and refuse any and all current or future use of the site and / or service.
  • You agree to not create an account using a false identity or information or on behalf of someone other than yourself.
  • You agree to not have more than one account.
  • You agree to not create an account or use the site or service if you have been previously removed by HSW, or if you have been previously banned from the site or service.
  • When registering with HSW, we may require you to provide us with information such as your name, email address, employment history, work experience, educational background, and skill set.
  • You agree to provide us with any other identifying documents that we may request. We may also allow you to use a third party service such as LinkedIn to register. We will review all information that you provide to us during the registration process and we may also review the information that you provided us and any information that is publicly available. We reserve the right, in our sole discretion to accept or reject your registration to use our site and service. If your registration is accepted, you will be allowed to use our service.
  • Responsibilities: You are responsible for your use of the site and service and for any use of the site or service made using your account. You agree not to access, copy or otherwise use the site or the service, including our intellectual property and trademarks, except as authorized by this agreement or as otherwise authorized in writing by HSW.
  • Your continued access to our site and use of our service are contingent on your agreement to act in a proper manner.
  • Once a prospective Seeker has registered and created their profile on HSW, they will be able to connect with employers and employers will then have the opportunity to engage with them. The prospective Seeker agrees not to attempt to circumvent our site and service by independently attempting to communicate with an employer that contacted or communicated with him or her on our site or service.
  • HSW is free for prospective Seekers, however it is mandatory for a prospective Seeker to promptly notify HSW if any of the following has taken place:
    • You have accepted an offer of employment, whether this is an indefinite or fixed term or any other type of employment
    • If you are a prospective employee who is using our site / or service, you agree that if you receive an offer you shall promptly notify HSW of your start date and key terms of employment. If your start date changes you must notify HSW promptly of the amended start date or offer terms if they change at any time. You shall provide HSW the following:
    • Fully executed covered offer letter or a document between the employer and Prospective Seeker that states the material employment terms, including other things such as start date, compensation, promptly upon the signing of an offer of employment.
    • You will promptly notify HSW after termination of your employment as an employee. In the event that an employer terminates your employment within the probation period.
    • You voluntarily terminated your employment within the probation period of your employment.
    • In the event that before the start date, either employer or prospective Seeker elects not to begin the employment relationship as communicated by the cover offer, prospective Seeker shall promptly notify HSW and such prospective employee shall not be eligible for the related prospective Seeker payment.
    • In the event that within the probation period of the date on which your Employment commenced an Employer terminates your Employment (other than as part of a redundancy) or you voluntarily terminate your Employment, and you have received the Prospective Seeker Payment, then HSW is entitled to the return of the Prospective Seeker Payment and you shall promptly return that Prospective Seeker Payment to HSW. The foregoing repayment amount is a debt immediately owed to HSW and the Prospective Employee will pay for any professional fees HSW incurs in enforcing such repayment obligation.

 

  1. Events & Photography
    • Participants consent to their/his/her appearance in any filming / photography we do during at events unless you have explicitly asked us to opt you out of this.
    • Participants consent to the use and reproduction of their name, likeness, appearance and photographs, films and recordings by all means and in all media for the purpose of advertising, publicity and otherwise in relation to the exploitation of events or competition and/or the promotion of Hire STEM Women related events and the commercial rights relating to these, provided that such use does not imply direct endorsement by the Participants of any official sponsor or supplier.
  2. Security & Passwords

19.1     In order to register with this site and to sign in when you visit the site, you will need to use a user name and password. You are solely responsible for the security and proper use of your password, which should be kept confidential at all times and not disclosed to any other person. You must notify us immediately if you believe that your password is known to someone else or if it may be used in an unauthorised way. We accept no liability for any unauthorised or improper use or disclosure of any password.

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